How to Print W2 Forms in QuickBooks without Payroll Subscription

The employer issues Form W-2 to each of its employees. The form generally includes reporting for tax purposes, insurance, and withholding. It is not the same as that of the employees employed as independent contractors. This form consists of the details of the tax and the wage details of the employees and is circulated within the business bureau. Form W-2 is also presented within state and federal agencies. These forms, in other words, also predict the due taxes for a particular financial year for an employee. Moreover, the form is printable in different versions of QuickBooks, like Desktop Payroll Assisted, QuickBooks Online, etc.

Things You Require to Print the W-2 Form

You must know the basics before you begin printing the W-2 from QuickBooks. Thus, before you have a look at the following steps of printing in different versions, whether you have the below printing infra:

• Subscription: You need to have a valid QuickBooks Payroll subscription to print the W-2. Remember, if you do not have a payroll subscription to QuickBooks, you have to use at least Intuit Online Payroll.
• Local Taxes: If you have a target for mass federal and state taxes, always print many pages of the form.
• Printer: Your system must be aware of the printer that is to be used at the time of printing.
• Ink: The general non-reflective black ink is ideal for printing. You do not need any special ink-compatible cartridges.
• Paper: Verify that the paper is clean and free from spots.

Steps to Create W2 Forms in the QuickBooks Portal

To create W-2 forms in QuickBooks, check out the given instructions:

• Go to “Employees”, “W-2 Section,” and then “Payroll Tax Forms.”
• Your payroll forms have started processing.
• Hit on “Annual Forms” and choose “Tax Transmittal.”
• Tap on “Create Forms.”
• Enter the filing period.
• Enter the year, and your form is ready to print.

Steps for Printing the W-2 Form in QuickBooks Desktop Without Payroll Subscription

If you are using this version of QuickBooks, print the W-2 form before subscribing to it.

• Navigate to the “Payroll Tax Center.”.
• Hit the “Employee” button for payroll.
• Tap on “File Form”.
• Review and print the form.
• Enter the payroll pin code and then tap “OK”.
• Go to the form to edit the financial year.
• Click on “Employees” to select them. Select a few or all as per your requirements.
• Open and Save.
• Read the printing instructions thoroughly that popped up on the screen. Choose your requirements.
• As you load the printer’s tray, an Adobe file displays with the option to select W-2 selections.
• Click on “File” to access the print option.
• Your printout is ready!

Read more: Efile 1099 QuickBooks

Conclusion

In the above article, you will come across the steps for printing the W-2 form with or without a subscription. Moreover, all the steps are meticulously explained for different versions of QuickBooks.

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